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VELOCITY186

PRIVACY POLICY

Effective Date: 26 February 2026
Legal Entity: Velocity Elite Sports Performance Ltd
Registered Address: Office Suite 3, 1–2 Bride Street, Loughrea, Co. Galway, Ireland
Company Number: 764514
Contact Email: coach@velocity186.com

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1. Introduction

Velocity 186 (“Velocity”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website and mobile application (the “Platform”).

By using the Platform, you agree to the terms of this Privacy Policy.

2. Data Controller

Velocity 186 is the data controller responsible for your personal data.

Contact Email: coach@velocity186.com

3. Information We Collect

We may collect and process the following types of personal data:

a) Account Information

  • Name

  • Email address

  • Contact details

  • Login credentials

b) Player Information

  • Age / date of birth

  • Club or team information

  • Performance-related data

c) User Content (Photos & Videos)

  • Profile images (avatars)

  • Photos and video footage uploaded for coaching and analysis

d) Technical Data

  • Device type

  • IP address

  • App usage data

  • Log and diagnostic information

e) Communication Data

  • Messages or enquiries sent to us

  • Feedback or support requests

4. How We Use Your Data

We use your data to:

  • Provide and operate the Platform

  • Deliver coaching services and performance feedback

  • Manage user accounts and profiles

  • Improve user experience and platform functionality

  • Respond to enquiries and provide support

  • Ensure safety, safeguarding, and platform integrity

  • Comply with legal and regulatory obligations

5. Photo, Video & Media Data

Purpose of Access

We may request access to your device’s photos and media to enable you to:

  • Upload a profile picture (avatar)

  • Submit photos or video footage for coaching and performance review

Access is optional and only used when you choose to upload content.

User-Controlled Access

We do not access or scan your full photo library.

We only process media that you:

  • Explicitly select, and

  • Choose to upload

You can manage or revoke access at any time through your device settings.

How Media Is Used

Uploaded photos and videos are used solely to:

  • Create and manage user profiles

  • Enable coaching feedback and performance analysis

  • Support player development

We do not use your media for advertising or unrelated purposes.

Who Can Access Media

Uploaded media is accessible only to:

  • The user

  • Authorised Velocity coaches

  • Parents or guardians (where applicable)

  • Platform administrators for support or safeguarding

Content is not publicly visible unless explicitly stated and consented to.

6. Legal Basis for Processing (GDPR)

We process your personal data under the following legal bases:

  • Consent – where you or a parent/guardian provide permission

  • Contractual necessity – to deliver our services

  • Legitimate interests – to operate, improve, and secure the Platform

  • Legal obligation – where required by law

7. Children’s Data

We take special care when handling data relating to children.

  • Parental or guardian consent is required where applicable

  • Additional safeguards are applied to all child user data

  • Content is handled securely and only used for development and coaching purposes

8. Data Sharing

We do not sell your personal data.

We may share data only where necessary with:

  • Authorised coaches and staff

  • Service providers who support platform functionality

  • Legal or regulatory authorities where required

All third parties are required to handle data securely and in compliance with applicable laws.

9. Data Retention

We retain personal data only for as long as necessary to:

  • Provide our services

  • Meet legal and regulatory obligations

Users may request deletion of their data at any time, subject to safeguarding and legal requirements.

10. Data Security

We implement appropriate technical and organisational measures to protect your data, including:

  • Secure storage systems

  • Access controls

  • Data encryption where appropriate

11. Your Rights

Under GDPR, you have the right to:

  • Access your personal data

  • Correct inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent at any time

  • Request data portability

To exercise these rights, contact us at: coach@velocity186.com

12. Third-Party Services

We may use trusted third-party services to support the Platform (e.g., hosting, analytics).

These providers process data on our behalf and are required to comply with data protection laws.

13. International Data Transfers

Where data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place in accordance with GDPR.

14. Changes to This Policy

We may update this Privacy Policy from time to time.

We will notify users of significant changes where appropriate. Continued use of the Platform indicates acceptance of the updated policy.

15. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us:

Email: coach@velocity186.com

Velocity Elite Sports Performance Ltd

Office Suite 3, 1–2 Bride Street

Loughrea

Co. Galway

Ireland

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