Privacy Policy

VELOCITY186

Effective Date: 26 February 2026
Legal Entity: Velocity Elite Sports Performance Ltd
Registered Address: Office Suite 3, 1–2 Bride Street, Loughrea, Co. Galway, Ireland
Company Number: 764514
Contact Email: coach@velocity186.com

1. INTRODUCTION

Velocity Elite Sports Performance Ltd (“Velocity”, “we”, “us”, “our”) is committed to protecting the privacy and personal data of parents and young athletes who use the Velocity186 platform (the “Platform”).

This Privacy Policy explains:

• What personal data we collect
• How we use it
• How we store it
• Who we share it with
• Your rights under GDPR

We process personal data in accordance with:

The General Data Protection Regulation (EU) 2016/679 (“GDPR”)
Irish Data Protection legislation

2. WHO THIS POLICY APPLIES TO

This policy applies to:

• Parents or legal guardians who create accounts
• Children whose accounts are managed by a parent
• Clubs interacting with the Platform
• Website visitors

The contractual relationship exists with the parent/legal guardian.

3. DATA WE COLLECT

We may collect the following categories of personal data:

Parent/Guardian Data:

• Full name
• Email address
• Billing address
• Payment information (processed via Stripe)
• Account login details

Child Player Data:

• First name or chosen display name
• Date of birth
• Club affiliation (if selected)
• Skill progression data
• Leaderboard ranking data
• Video submissions

Technical Data:

• IP address
• Device type
• Browser type
• Usage data
• Log data

We do not intentionally collect sensitive personal data unless voluntarily provided.

4. HOW WE USE PERSONAL DATA

We use personal data to:

• Provide access to the Platform
• Process subscriptions and payments
• Review and assess video submissions
• Track player progression
• Operate club and global leaderboards
• Provide customer support
• Improve the Platform
• Comply with legal obligations

Legal bases under GDPR:

• Contract performance
• Legitimate interests
• Legal compliance
• Parental consent (for child data processing)

5. CHILDREN’S DATA

Velocity processes children’s data only with parental consent.

Parents:

• Create and control accounts
• Choose display name options
• May request deletion at any time

Video uploads are private and are not publicly visible unless explicit written consent is provided.

We implement safeguarding measures to protect minors’ data.

6. Rankings

The Platform includes:

• Club-filtered rankings
• Global rankings

Parents may choose:

• Full Name
• Nickname
• Anonymous display

Parents may request removal from rankings at any time.

7. PAYMENT PROCESSING

Payments are processed securely via Stripe.

Velocity does not store full card details.

Stripe processes payment data in accordance with its own privacy and security standards.

8. DATA STORAGE & SECURITY

We implement appropriate technical and organisational measures including:

• Encrypted data transmission (HTTPS)
• Secure cloud storage
• Restricted access controls
• Two-factor authentication for administrators
• Role-based access controls

Access to video submissions is restricted to authorised personnel only.

9. DATA RETENTION

We retain personal data only as long as necessary to:

• Provide services
• Meet legal obligations
• Resolve disputes

Parents may request account deletion at any time.

Deleted data may be retained in backup systems for a limited period for security and legal compliance.

10. DATA SHARING

We may share data with:

• Stripe (payment processing)
• Cloud hosting providers
• IT service providers
• Legal or regulatory authorities (where required by law)

We do not sell personal data.

11. INTERNATIONAL TRANSFERS

Where data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, including:

• Standard Contractual Clauses
• Adequacy decisions

12. YOUR GDPR RIGHTS

Parents/legal guardians have the right to:

• Access personal data
• Rectify inaccurate data
• Request deletion
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent

Requests can be submitted to coach@velocity186.com.

You also have the right to lodge a complaint with the Irish Data Protection Commission.

13. COOKIES

Our website may use cookies for:

• Functionality
• Analytics
• Security

Full details are provided in our Cookie Policy.

14. DATA BREACH PROCEDURES

In the event of a data breach that poses a risk to individuals:

• We will notify the relevant supervisory authority
• We will notify affected users where required by law

15. CHANGES TO THIS POLICY

We may update this Privacy Policy periodically.

The latest version will always be available on the Platform.

16. CONTACT

Velocity Elite Sports Performance Ltd
Office Suite 3, 1–2 Bride Street
Loughrea
Co. Galway
Ireland