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GDPR Policy

GDPR Consent and Cookie Policy for Velocity Elite Sports Performance (Velocity186.com)

Last Updated: 24th April 2025

1. Introduction

Velocity Elite Sports Performance (“Velocity”, “we”, “us”, or “our”) is committed to protecting personal data in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws.

This policy explains how we collect, process, store, and protect personal data when you use our website and mobile application (the “Platform”).

2. Data Controller

Velocity 186 is the data controller responsible for your personal data.

Contact Email: coach@velocity186.com

3. Categories of Personal Data

We may collect and process the following categories of personal data:

a) Account Data

  • Name

  • Email address

  • Contact details

  • Login credentials

b) Player & Performance Data

  • Age or date of birth

  • Club or team information

  • Performance-related data

c) User Content (Photos & Videos)

  • Profile images (avatars)

  • Photos and video footage uploaded for coaching and analysis

d) Technical Data

  • Device type

  • IP address

  • Usage and analytics data

  • Log files

e) Communication Data

  • Messages, enquiries, and support requests

4. Purpose of Processing

We process personal data to:

  • Provide and operate the Platform

  • Deliver coaching services and performance feedback

  • Manage accounts and user profiles

  • Enable upload and review of photos and videos

  • Improve platform functionality and user experience

  • Maintain safety, safeguarding, and platform integrity

  • Comply with legal and regulatory obligations

5. Legal Basis for Processing

We rely on the following legal bases under GDPR:

  • Consent
    Where users (or parents/guardians for minors) provide permission for data processing

  • Contractual Necessity
    Where processing is required to deliver our services

  • Legitimate Interests
    To operate, improve, and secure the Platform

  • Legal Obligation
    Where processing is required to comply with applicable laws

6. Processing of Photo and Video Data

Photos and video content uploaded to the Platform are considered personal data.

How We Collect Media

We only process photos and videos that users:

  • Explicitly select, and

  • Choose to upload

We do not access or scan a user’s full photo library.

Purpose of Media Processing

Media is processed solely to:

  • Create and manage user profiles

  • Enable coaching feedback and performance analysis

  • Support player development

Access to Media

Uploaded content is accessible only to:

  • The user

  • Authorised Velocity coaches

  • Parents or guardians (where applicable)

  • Platform administrators for support or safeguarding

Content is not publicly visible unless explicitly consented to.

7. Children’s Data

We recognise that many users are under 18 and apply additional safeguards.

  • Parental or guardian consent is required where applicable

  • Children’s data is handled with enhanced protection

  • Access to content is strictly controlled

  • Data is used only for coaching and development purposes

8. Data Minimisation

We collect and process only the personal data necessary to:

  • Provide our services

  • Ensure safe and effective platform operation

We do not collect unnecessary or excessive data.

9. Data Retention

We retain personal data only for as long as necessary to:

  • Provide our services

  • Fulfil legal and regulatory obligations

Users may request deletion of their data, subject to safeguarding and legal requirements.

10. Data Sharing

We do not sell personal data.

We may share data only where necessary with:

  • Authorised coaches and staff

  • Trusted service providers (e.g., hosting, analytics)

  • Legal or regulatory authorities where required

All third parties are required to process data securely and in compliance with GDPR.

11. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as:

  • Standard Contractual Clauses

  • Equivalent legal protections

12. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • Secure storage systems

  • Access controls

  • Encryption where appropriate

13. Data Subject Rights

Under GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion (“right to be forgotten”)

  • Restrict or object to processing

  • Withdraw consent at any time

  • Request data portability

To exercise your rights, contact us at: coach@velocity186.com

14. Breach Notification

In the event of a data breach, we will:

  • Take immediate steps to contain and assess the breach

  • Notify relevant authorities where required

  • Inform affected users where there is a risk to their rights and freedoms

15. Updates to This Policy

We may update this GDPR Policy from time to time.

Where appropriate, users will be notified of significant changes. Continued use of the Platform constitutes acceptance of the updated policy.

16. Contact Us

If you have any questions about this policy or how your data is handled, please contact us:

Email: coach@velocity186.com

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